How to STAARS Registration
How to Register in STAARS
To receive grant funds, all grantees must be registered in the State of Alabama Accounting and Resource System (STAARS).
This step-by-step guide contains in-depth details and images of screens for each step of the STAARS registration process. Simplified steps are described below.
Additional support is best provided by the STAARS support team:
• financialsystems@comptroller.alabama.gov
Note that Council staff do not have access to your STAARS account and cannot provide technical support.
Basic Steps
1. Head to vendors.alabama.gov. Click the link for the Vendor Self Service (VSS) site.
2. Click on “Register” to the left of the page. Accept the terms and conditions and read the registration tips.
3. Search for an existing account. You must do this in order to take the next step.
• For organizational grantees, your organization’s Taxpayer ID Number (TIN) or Legal Business Name
• For fellowship grantees, your last name and the last four digits of your Social Security Number (SSN)
4. Unless you have an inactivated account, click on “New Registration” to begin the process.
5. Create a username and password, and verify your email address.
• After verifying your email, complete the remaining details of your account for
Electronic Funds Transfers.
This is strongly recommended, as it reduces your wait by several days.
These details include:
- ABA
- Account number - Routing number
You do not need to register for any commodity notifications.
6. The Registration Summary page is critical!
Note your Vendor Code, which is required to process your payment.
Download the “Substitute W-9 Certification Form.”
Complete and sign the W-9
Scan the completed and signed W-9
Email as an attachment the completed W-9, and, for those opting for Electronic Funds Transfer, a voided check, letter from your bank, or account statement, to:
vendors@comptroller.alabama.gov
With the subject line of: “New vendor account – [your Vendor Code]”
7. If you miss the downloadable PDF, log into the STAARS VSS, and download it from a link to the right of your Account Information tab.
Add your STAARS Vendor Code to the Council on the Arts Online Grants Portal
If you have registered without providing a STAARS Vendor Code, please add it when you have registered. Payments cannot be processed without STAARS registration.
From your Applicant Dashboard, select the pencil icon to the right of your organization information.
Add your STAARS Vendor Code in the field provided
Click the blue Save button at the bottom of the screen
If at any point during the process you have questions, the STAARS support providers will be the best place to find help: